PDF forms.
Upload the PDF you already use and add fillable text, checkbox and signature fields. No need to redraw it.
NewDelay task: pause a workflow until it’s time
Low Code Business Process & Automation System
Digital forms and approval workflows for your whole organization, built without code.
Trusted by leading organizations
How it works
From paper form to finished process.
Step 1
Build your form.
Drag fields onto a form, or start from the PDF or spreadsheet your team already uses.
Step 2
Design the workflow.
Connect approval, condition, document and notification steps into the route every submission follows.
Step 3
Approve and track.
Approvers act from their queue, and every step is logged against a running reference number.
Form builder
Build custom form in minutes.
Access to a comprehensive set of online tools for creating professional forms.
Drag & Drop Form BuilderVisual Form EditorFully customizable
Spreadsheet forms.
Claim sheets and budgets in the grid your team knows from Excel, with named cells, formulas and XLSX export.
Collaborative forms.
Invite colleagues to complete their sections of one submission. Every edit is logged.
Workflow builder
Create workflows that do what your business needs.
Convert your manual business processes into automated workflow with our workflow builder. Custom coding is rarely needed.
- FormPurchase request
- ApproveHead of department
- ConditionOver budget limit?
- Delay14-day cooling-off
- DocumentPurchase order
- NotificationEmail the requester
Twelve step types.
Drag them onto the canvas, connect them, and every submission follows the route you drew.
- Form
- Approve
- Review
- Process
- Notification
- Output
- Hook
- Transform
- Document
- Condition
- Meeting
- Delay
After submit
Everything after submit.
Approvals, documents, reports and reference numbers, handled in the same place.
Action queue and bulk approval.
Every approver sees what is waiting for them, and can clear a backlog in one action.
Submit from anywhere.
Fill in forms and act on tasks from a phone, through the OSPROV progressive web app.
Find anything, fast.
Press Ctrl K to open the command palette and jump straight to what you need.
Documents, generated.
Contracts, certificates, reports and letters built from submission data, with HTML or Word templates and watermarks.
Reports and dashboards.
Table, bar, line, pie, spider and treemap charts, each visible only to the roles you choose.
Running numbers and ISO control numbers.
Every submission gets its reference number automatically, in the format you set. Forms carry ISO control numbers for document control.
Security and control
Built for enterprise.
Decide who can act, who can see and who can sign in, with an audit trail behind it.
Roles decide what each person can do.
Channels decide what each person can see.
Role-based access
Roles set the actions each person can take, such as submit, approve or view reports.
Authorization channels
Open company-wide functions like IT support or compliance to everyone, with role restrictions still applied.
Single sign-on
Compatible with the majority of SSO solutions, alongside username and password.
Audit trails
Form change history with reasons, workflow versions, and logs of every email and API request.
Email-domain login
Admins can restrict sign-in to your organization’s own email domains.
Integrations
Integrate with external systems.
Exchange data with a variety of services and systems.
- HR systems
- Procurement
- Mobile apps
- IoT devices
- Dashboards and BI
- Microsoft Teams
- Google Sheets
- External APIs
REST API
External systems create submissions in your workflows, using separate API users, bearer tokens and request logs.
Query Builder
Build reports on workflow data without code, and publish them as secure JSON endpoints for dashboards and BI tools.
Hooks
Run custom code at any step to call external APIs, auto-fill forms or push data to Google Sheets.
Microsoft Teams
Post workflow updates to Microsoft Teams with a hook, so people hear about work where they already are.
Customer stories
What our customers say.
The flexible and automated scoring features help us to shortlist the applicants in a very short time. This reduced our effort in doing tedious work to filter thousands of application.
Azizul AzuanIT Officer / SPRMThe system helps us to improve our process efficiency. We manage to reduce our end to end approval time from 3 Months to less than a month!
Sharizan SallehTown Planner / PPJIt help us a lot in managing our projects portfolio. We are totally satisfied with the performance and ability of this software!
Saleena AliProgram Director / SCB MalaysiaWhen the country wants to open the business after the COVID-19 pandemic attack, this system helps to acquire detail information on industries from all industry player. I cannot imagine doing that without this system!
Nizmar NazarCIO / Malaysia Automotive, RObotics & IoT Institute
Do I need to pay separately for cloud hosting or server hardware?
No. Cloud hosting is included in our pricing, so there’s nothing extra to pay for servers or hosting.
Can OSPROV be hosted on-premise instead of in the cloud?
Yes. If your organization’s policy requires data to stay on your own infrastructure, we can deploy OSPROV on-premise. The pricing stays the same, and you cover the cost of your own hardware and hosting.
What is OSPROV best suited for?
Manual forms that go through several steps, such as review, approval or processing. OSPROV turns them into digital forms and automates the whole process behind them.
We already have an ERP system. Do we still need OSPROV?
Having an ERP shows you’re serious about going digital. An ERP covers core back-office work like procurement, finance and HR, but most organizations still have processes it doesn’t handle. OSPROV fills that gap, and it can integrate with your ERP so those niche processes feed straight into it. That’s a lot of efficiency gained.
I want to digitalize my organization but don’t know where to start. Can OSPROV help?
Yes. Wanting to start is the most important step. Our team and platform will guide you through it, and our pricing includes 30 free man-days of hands-on support to help you digitalize your business processes.
I already use Google Forms (or another free tool). Why switch to OSPROV?
Google Forms is a good first step. But once your forms need review and approval steps, integration with other systems or reporting, a free form tool isn’t enough. That’s where OSPROV comes in, at a competitive price.
Tour the product
Our specialists will walk you through the platform and demonstrate how our solution can help!